Ohio Public Records Paper
Surviving an Open Records Attack on a Public
A Proposed Solution That Allows a Practicing
Administrator the Ability to Preserve E-mail in Compliance with Ohio Open
Ohio Public Records law requires that a public administrator
maintain copies of his or her e-mail messages when those messages are used in
the transaction of public business. In many cases, the administrator
cannot or should not rely on others to perform this duty. To this end, I
have written a paper describing the problems that public administrators face
when considering how to preserve e-mail messages. I have also
provided, free of charge, a computer utility, a program, to help those using the
Thunderbird e-mail client with this task.
Other Ohio contractors might want to read the paper. In it
they will learn that they are very likely subject to Ohio Open Records duties.
This paper was written in partial fulfillment of the
requirements of the Cleveland Marshall College of Law Spring, 2008 Ohio Local
Government Seminar taught by Professor Harold Babbit.
I would be pleased to participate in a debate as to if this
paper presents a viable solution to an open records challenge. What might
be added? What is unnecessary? I only demand that the discourse be
based not in committee rhetoric, but instead with the practice of the actual
administrator. It is he or she who will be responsible. For this
reason I have sponsored a Yahoo group, a listserv or mailing list, to provide an
open discussion on open records. When you join and post a message to this
list, it is repeated out to all members.
Click here for a PDF version of the paper
here for a copy of the Windows utility
This is only the user interface, the remaining programming
(To be added later) Click here to join the Ohio Open Records mailing list
pertaining to this issue.